Masterton Christmas Fair
Please read the following Terms & Conditions – by applying for a site you are accepting the terms and conditions.
When you book a stall site you accept that these terms and conditions apply:
- Stallholders complete the application form (a link is/will be available on www.mastertonchristmasfair.nz, home page when applications open.)
- You will receive an email confirming receipt of your application.
- When your application has been processed, you will receive an invoice which should be actioned as soon as practicable.
- Sites will not be allocated until payment is received.
- On receipt, payment will be acknowledged.
- Sites will be allocated, and you will be notified of the detail.
- Stallholders will have access to their sites on Fair day from 5 a.m.
- Application does not guarantee your preferred or any site and the organisers have the right to decline any application.
- Stall Cancellations are accepted (minus $25 administration fee) until 1st November.
- No refunds after 1st November. Allow four weeks for refund process.
- There is NO Rain Check clause or refunds because of weather – the Fair happens "rain or shine".
- Health and Safety terms and conditions may be added to or changed at the organiser’s discretion.
- No stall site may be on-sold, shared, given away, or used by anyone other than the accepted stallholder without the prior approval of the organisers.
Please read the information provided on the Masterton District Council Website. https://www.mstn.govt.nz/rules-regulations-and-licenses/food/food-notification?ed-step=1
All food stallholders have to meet safe food handling requirements.
Note: Enforcement Officers will do checks and this may mean asking stallholders to leave the event if they are unable to meet these requirements on the day.
All electrical and gas equipment must conform to Safety regulations.
We do not provide power to any sites.
You need to supply you own generator and ensure it operates at less than 60dB.
Generator noise must not exceed 60dB. Noisy generators will be shut down
All gas equipment used such as appliances, gas bottles, regulators, hoses, connectors, cooking rings, bbq’s etc must be tested and verified in accordance with NZS 5256:2014 – a certificate of verification must be available for inspection by the organisers.
• Lunch box cookers or canister cookers are not suitable for use and are not to be used.
All vehicles must move slowly on Queen Street and drivers must follow block marshals’ instructions at all times.
Stallholder setup: Vehicles need to be promptly unloaded and removed from the site. If a vehicle is necessary for your stall you must book and pay for enough space for it to fit and remember to allow for tow bar length plus the direction of the stall opening
Removal of rubbish from the site is the responsibility of each stallholder at the conclusion of the event. Stallholders failing to do so may be charged a fee to assist with rubbish removal costs in the future
In the interests of safety, stallholders will take all reasonable steps to provide a safe environment and to ensure their own safety and the safety of others. All hazards identified by any stallholder at the Fair must be reported to a Rotary Block Marshal or Rotary HQ so that appropriate action can be taken. Any acts or omission’s by the stallholder, which endanger the health and safety of any person/s may result in removal from the Fair
The Masterton Christmas Fair (Rotary Club of Masterton South) will not be held responsible for any injury incurred by stallholders or any other person as a result of stallholder activities.
Gazebos must have sufficient weights attached to cope with the wind.
1. Stallholders complete the application form – a link is/will be available on www.mastertonchristmasfair.nz home page when applications open;
2. You will receive an email confirming receipt of your application;
3. When your application has been processed you will receive an invoice;
4. On receipt, payment will be acknowledged;
5. Sites will be allocated and you will be notified of the detail;
6. Stallholders will have access to their sites on Fair day from 6 a.m.
